Use this form to abstract your cemetery records and create a file
ready for the Archives.
Please do not hit the Submit Cemetery Button until you have completed
all the fields.
You can enter your survey and submit whenever you are ready, There
is an option at the bottom
to specify whether this is complete or more to come later. Your
partial file will be sent
to the archivist and will let the Archivist know whether it is a
complete survey and will allow you to
finish at your leisure.
Feel free to click on the help/instructions button at any time during
your transcription as it
will not affect your work in progress.
Thank you so much for sharing your records with others!!!!!
If you have any questions please contact Debra Crosby at poohbos@poohbos.com
Fields (Cick on Each
for a Description) Fields Marked with an Asterisk (*) are Required
Fields
Your Email Address: *
Your Name-Submitter:*
Abstracted By:
Cemetery Title: *
Cemetery Description and/or location:
*
View Only Field:
Total Lines:
Data Entry Fields: (Name Dates, Comments)
LoadLine
Optional Lines:
Find Line
Find Next
Insert Line
Update Line
Delete Line
View Line
Line Number Field
Remove Last
County Where File is to Be posted * Required.
Select the county where the cemetery is located. In some cases a
cemetery may be on a county line and appropriate for the neighboring county
as well. In this case you have the option to select more than one county.
Is This Survey Complete * Required
This option is available so that you can come back to your work at a later
time and add more data and alerts the Archivist whether this
is a completed survey of the entire cemetery. If it is a partial listing
of just a few names that you have available to you, choose Partial Survey No More to Come.
If you will be adding more data to this cemetery at a later time choose Partial Cemetery More to Come.
If it is completed choose Complete Survey No More to Come.
If you submit a cemetery as "Partial Survey More to Come" when you are
ready to resume you will go to rescem.html Enter your email address and be sure to enter
your name and cemetery name exactly as you entered it on the first submission. This will bring
your cemetery back up in a window for you so that you can continue to add more to it.
You can continue to add to it as many times as necessary as long as you choose "Partial Cemetery More to Come" when
submitting. Once you have submitted it as "Complete Cemetery No More to Come" or "Partial Cemetery No More to Come"
you will no longer be able to pull it up. You would then need to contact the Archives manager to
add more to the cemetery.
Back to the Top
Your Email Address
This field is required.
Enter your legititmate email address as you wish it to appear on
the file at the ARArchives.
Example: you@yoursisp.com
Back to Fields
Your Name-Submitter:*
This field is required.
Enter Your name as you wish it to appear on the file at the ARArchives.
Back to Fields
Abstracted By:
This field is not required.
This field is to be used if the person who abstracted the cemetery
is different than the submitter.
Please be sure to have permission so as to avoid any copyright violations.
Back to Fields
Cemetery Title:
*
This field is required.
This field is for the name of the Cemetery. If the name is unknown
"Unknown Cemetery" can be used here.
Back to Fields
Cemetery Description
and/or location: *
This field is required.
This field is for directions and or location of the cemetery as
well as any additional notes about the cemetery.
Back to Fields
View Only Field
This field is view only. As you enter text in the Names, Dates,
Comments Location and hit
the "Loadline" button, the information you entered will appear in
this field so that you may
see your work as your progress.
Back to Fields
Total Lines Field
This field is to show you the total number of lines that you have
entered.
Data Entry Lines: Last Name
is Required. The other fields are optional.
First Name: This field is used for the first name of the individual.
You can enter initial, or leave blank if not known, or unknown. etc.
Middle Name: This field is for the middle name and or maiden name
if known.
Last Name:* This field is required. For the Surname/Last
name. If unknown you can add "unknown" but please enter something in this
field or
"unmarked" if no name.
Birth Date: Date of Birth goes here or Age but not both. If you
have both, enter the age in the comment field. Please try to stick to a
format that you begin with. If you start with 12/01/2002 please continue
with that format. If you start with Dec 01, 2002 please stick with that
format.
Death Date: Date of Death goes here if known. Again, please stick
with the format which you begin with.
Comments: This field is for additional information such as age,
Husband/Wife/Son/Daughter of, etc, Military and so forth.
Back to Fields
Loadline
Loadline is used to enter each name/line of the cemetery. When you
hit Loadline the data will appear in
the View Only Field and your cursor will place you back at the first
name ready for your next entry.
You can easily tab between these fields and when you tab to Loadline
hit the enter key to load your line.
Back to Fields
Optional Lines: These Lines are
here so that you can edit your entries.
Find Line: This option is
here to help you find a previous line that you have entered. Type
the name you are looking for into the name fields and click on Find Line.
It will bring the line number into the Line # field. You can
then choose View Field to have the data appear in the
data entry fields so that you can view or edit that line.
Back to Optional Lines
Find Next: This option lets
you find again if the Surname entry from Find is not the one you were looking
for. This is useful in cases where there may be 2 "John Smiths".
Clicking on this should give you the next John
Smith.
Back to Optional Lines
Insert Line: To insert
an entry between two entries already posted. If you know the line number,
enter that number in the Line # field.
The line you enter will over the top of the line number you select.
So enter the line number for the line under the one you wish to enter.
If you don't know the line number, enter the name you are searching,
click find Line as instructed above in Find Line.
Then enter the data you wish to appear on that line and click Insert
Line.
If you don't know the line number, enter the name you are searching,
click find Line as instructed above in Find Line.
Back to Optional Lines
Update Line: This line
will let you make changes to any previous line that you have submitted.
First find the Line,
Then click on ViewLine. ViewLine gives you the line you posted into
the Data Entry Fields. You can then make any necessary
changes and then click Update Line.
Back to Optional Lines
Delete Line: This option
lets you remove a previous entered line. Find the line you wish to delete,
make sure it's the
correct line by choosing ViewLine before Deleting. Once sure it's
the line you want to remove and the correct number
in the Line # box, click on DeleteLine and it will remove
that entry.
Back to Optional Lines
View Line: View Line
allows you to bring the line into the data entry fields so that it can
be updated or deleted. You must find the line first or enter the Line
# in the number line box, then click the view line button to view it.
Back to Optional Lines
Line # Field: This
is the field which lets you specify which lines you wish to find, insert,
update or delete.
Remove Last Entry: Clicking on this button will remove the last entry you made.
If you have a cemetery that is already typed up, please
submit that directly to the archives manager for that county as this form
will not let you copy/paste into the cemtery field.
Thank you for your contributions!!